For the Purchase Manager
Requisition to Three-Way Match
MRP-driven requisitions become RFQs, comparative quotes and approved POs — with supplier price history and GRN-matched three-way checks.
Requisition to GRN · 3-way match · Approvals
On-timeSupplier delivery
3-wayGRN match
₹ savedComparative buying
0POs over WhatsApp
Requisitions on chits, POs chased over WhatsApp.
Quotes compared on a scratch pad.
Prices you can’t remember paying last quarter.
Invoices paid without matching what arrived.
You buy in crores — on a paper trail.
See how FOS changes that The tour
Requisition to receipt
Three moments that put every rupee of spend under control.
Requisition to RFQ
Buy from a plan, not a chit.
MRP raises purchase requisitions for exactly what’s short. Convert them to RFQs and send to shortlisted suppliers in a click — no re-typing.
- MRP-driven requisitions
- RFQ to multiple suppliers
- No re-keying
From MRP
PRIS Angle 65×65Shortage 1.2 TRaised
RFRFQ-551 → 3 vendorsSent · due 8 JulOut
PRM16 fasteners480 pcsReserved
Requisition → RFQ1 click
Compare & approve
Award on the best quote, on record.
Comparative statements line up price, lead time and terms side by side. Award, then route the PO through your approval ceilings — every step logged.
- Comparative quote sheet
- Price & lead-time compare
- Approval ceilings & trail
13 quotes received
RFQ-551
RFQ-551
2Compared side by side
Ashirwad best · ₹/kg
Ashirwad best · ₹/kg
3PO-2231 approved
Within ceiling
Within ceiling
4Sent to supplier
Due 12 Jul
Due 12 Jul
GRN & 3-way match
Pay for what actually arrived.
Goods receipt matches against PO and invoice automatically. Quantity or price mismatches are flagged before payment — with full supplier price history behind every deal.
- 3-way match (PO/GRN/invoice)
- Mismatch flags before pay
- Supplier price history
PO-22311.2 T ordered
GRN-9141.2 T received
MatchQty & price OK
₹/kgHistory logged
3-way matchClean
✦ Under the hood
The full procurement cycle, on one trail
From MRP shortage to matched invoice — controlled and auditable.
Purchase Requisition
From MRPManual PRApprovalConsolidation
RFQ & Comparison
Multi-vendor RFQComparative SheetLead-timeTerms Compare
PO & Approval
PO GenerationApproval CeilingsAmendmentsSchedule
GRN & 3-way Match
Goods ReceiptPO MatchInvoice MatchMismatch Flags
Supplier Management
Vendor MasterRatingsCompliance DocsPayment Terms
Price History
Rate ContractsPrice TrendsLast PurchaseSavings
By role
One platform, every stakeholder
Put every rupee of spend on the record.
A 30-minute walkthrough of requisition-to-GRN, mapped to your approval flow.
Book your demoNo obligation · Tailored to your procurement flow · Response within 1 business day
How does FOS help purchase managers?
Purchase managers convert MRP demand to RFQs and POs, track receipts and rejections, manage vendor performance, and match invoices — connected to planning and stores in real time.
Does MRP automatically create purchase requisitions?
Yes. Net requirements after stock and open PO explode to suggested requisitions buyers review and convert. Exceptions highlight past-due supply threatening production.
Can buyers compare vendor quotes in FOS?
RFQ records capture multiple vendor responses for comparison on price, delivery, and terms before PO award. History supports audit and negotiation.
How do PO approvals work for large capital buys?
Value-based approval chains route capital and raw material POs to management before release. Approvers see open commitments and budget context.
What vendor performance data is available?
On-time delivery and quality rejection rates score vendors automatically from receipts and QC. Underperformers get development focus or volume reduction.
How does purchase handle import and landed cost?
Import PO lines capture freight, duty, and clearing charges allocated to item cost for accurate inventory valuation and product margin.
Can purchase see production urgency on PO lines?
Demand links show which work orders need each PO line, helping buyers prioritise follow-up with vendors on critical components.
How is three-way match handled for accounts?
Invoices match PO and GRN quantities before payment approval. Purchase resolves price and quantity variances with vendors quickly.
Does FOS support blanket POs and scheduled releases?
Blanket agreements with periodic releases suit recurring raw material and standard bought-outs. Releases still tie to MRP for net requirement logic.
How do buyers collaborate with planners after go-live?
Shared exception reports and due date updates keep promise dates credible for MRP. Weekly purchase-planning meetings use the same FOS data.